Features/Stock and inventory

Stock that agrees with the ledger, to the rack.

Godowns and the racks inside them, batches and expiry dates, serial numbers, and the lists that tell you what to reorder and what is not selling. Valued first in, first out, and carried into the trading account without being typed twice.

Download free for 30 days Every stock screen

OrbitStock is included in Orbit and Nova.

What to act on this week Menu 5
  1. Reorder Level5F
  2. Shortage List5Z
  3. Dead Stock5G
  4. Stock Ageing5H
  5. Expiry5O
  6. Fast Moving5I
  7. Slow Moving5J
The lists on the Stock menu that say what to do next.
The Stock Summary screen in Vertex ERP for the demo company, group by group.
The stock summary, group by group, valued from the same entries as the ledger.
On menu 5

Where it is, and what it is.

  • Godowns and racksThe places stock sits, the shelves inside each, and a Rack Layout that draws the store as it stands.
  • Batches and expiryThe lots goods arrive in, with manufacturing and expiry dates, and what is left in each.
  • Serial numbersA register of individual units: an IMEI, an engine number.
  • Described onceBrand, colour, category and size, kept as lists so a shade is not keyed six ways.
The store floor

Moving it, and getting it right.

  • The item dashboardSearch an item and see its shelves, its supplier, its minimum, its price and its history.
  • In, out and acrossGoods received onto a rack, issued to the shop floor, and carried from shelf to shelf or godown to godown.
  • Stock takingA counting sheet for every shelf, printable, then corrected in bulk with Stock Update.
  • Adjustment and conversionWrite stock up or down against a reason, or consume one item to produce another.
The Item Master in Vertex ERP: the demo company's goods with HSN codes and GST rates.
The item master, with each item's HSN code and GST rate.
The valuation

First in, first out, and into the accounts.

Stock is valued from the layers it arrived in, so its age and its cost are read from the same place. The closing stock reaches the trading account as an entry, not as a figure somebody copies across.

  • Stock AgeingHow old the stock on hand is, read off the first-in-first-out layers.
  • Party and HSN turnoverWhat each party bought and sold, and turnover gathered by HSN and rate.
  • Item profitWhat each item sold for, what it cost, and the margin between. 3V
Every screen

All of stock, menu by menu.

Each one opens from its menu number and its letter.

What is heldStock menu 5

  • 5ARack LayoutThe store drawn as it stands — every shelf and what is on it
  • 5BStock SummaryGroup-wise stock value in one page
  • 5CStock LedgerOne item’s movements in and out, with a running quantity
  • 5DGodown ReportWhat is held where, each godown on its own receipts
  • 5EGodown TransferMove stock from one godown to another

Lots and unitsStock menu 5

  • 5MBatch / LotThe lots goods arrive in, with their manufacturing and expiry dates
  • 5NBatch ReportWhat is left in each lot, at what the lot cost
  • 5OExpiryWhat has gone out of date, and what is about to
  • 5SSerial NumbersThe register of individual units — an IMEI, an engine number

What to act onStock menu 5

  • 5FReorder LevelWhat has fallen to the level you set for it — worst first
  • 5GDead StockGoods sitting on the shelf with nothing sold off them
  • 5HStock AgeingHow old the stock on hand is, read off the FIFO layers
  • 5IFast MovingWhat went out most over the year
  • 5JSlow MovingThe same list read from the other end

The storeStock menu 5

  • 5UItem DashboardSearch an item and see its shelves, supplier, minimum, price and history
  • 5VStock InGoods received from a supplier, onto a rack
  • 5WStock OutGoods issued from a rack to the shop floor
  • 5XRack TransferCarry a box from one shelf to another inside one building
  • 5YStock TakingThe counting sheet — every shelf, everything on it, printable
  • 5ZShortage ListWhat is below its minimum, with the supplier and the last price

Changing it by handStock menu 5

  • 5PStock AdjustmentWrite stock up or down against a reason
  • 5QStock UpdateRecount and correct quantities in bulk
  • 5RStock ConversionConsume one item to produce another

What was tradedStock menu 5

  • 5KParty Wise Sale / PurchaseWhat each party bought and sold over a period
  • 5LHSN Wise Sale / PurchaseTurnover gathered by HSN and rate

Where it is keptMaster menu 1

  • 1IGodown / WarehouseThe places stock sits in — a shop, a warehouse, a back room
  • 1XRack MasterThe shelves inside a godown — A1, Y3, AP1 — and what stands on each
  • 1YRack LayoutThe store drawn as it stands — every shelf and what is on it
  • 1OBranch MasterThe places the business trades from — a second shop, a depot, a showroom

What you sellMaster menu 1

  • 1CItem MasterGoods and services, with HSN and GST rate
  • 1DItem GroupGroup items for reporting and rate defaults
  • 1GHSN / SAC LookupSearch 22,241 HSN and SAC codes
  • 1NGenerate BarcodesMake a barcode for every item that arrived without one

How an item is describedMaster menu 1

  • 1PBrandThe maker whose goods these are
  • 1QColourOne list of colours, so the same shade is not keyed six ways
  • 1RCategoryA second cut of the item list, beside the group — and no GST defaults
  • 1SSizeThe sizes items come in, in the order they should be read
Read next

How stock comes in and goes out.

BillingInvoices, orders, challansPurchase Bill ImportA supplier's PDF becomes a purchaseReportsTrial balance to ratios
Free for 30 days

Count your stock against your own books.

The complete software, every module. On day thirty-one it asks for a licence key, and everything you entered stays exactly where it is.

Read about the trial See plans & prices
Vertex ERP for Windows and MacFrom vertexerp.co.in
Windows
1.1.12 · 183 MB
Mac
Apple silicon
Trial
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