Features/Billing/Purchase Bill Import
Coming in an updateIn testing now, and arriving in a software update.
A supplier's bill becomes a purchase.
Choose the supplier's PDF, or a photograph of a paper bill. It finds who sent it by the GSTIN, reads every line, proves the bill's own arithmetic, and hands you a purchase with its stock, ready to save.
NovaIncluded in Nova, or bought as an add-on.
| Item | Qty × rate | Taxable | checked |
|---|---|---|---|
| LED Panel Light | 60 × 248.00 | 14,880.00 | ✓ |
| LED Batten | 80 × 152.00 | 12,160.00 | ✓ |
| Ceiling Fan | 12 × 1,095.00 | 13,140.00 | ✓ |
| Solar Lantern | 25 × 372.00 | 9,300.00 | ✓ |
| + IGST 7,697.40 − 0.40 | 57,177.00 | adds up ✓ |
The bill, beside what was read from it.
You check the reading against the page itself, not against a memory of it. Anything that does not add up is marked before you go on.
- The GSTIN says who sent itIts check digit is proved, and the party is found by it. If two carry the same GSTIN you choose; if none does, you create the supplier from the bill.
- The arithmetic finds the columnsQuantity times rate must give the taxable value, and the lines must come to the bill's total. No two suppliers lay a bill out alike, so the sums decide.
- Items it remembersWhat this supplier's wording meant last time is kept, so the second bill from them matches itself.
- Tax heads from the two statesCGST and SGST, or IGST, follow where the supplier is and where you are, not what the paper happens to print.
One bill, start to finish.
The import reads and checks. The purchase itself is saved on the GST Purchases screen, like a bill you keyed, so the stock and the input tax go in exactly as they always do.
- Choose the PDF or photo
- Supplier by GSTIN
- Lines to items
- The sums checked
- GST Purchases
- Saved, with stock
And the mistakes it will not let through.
- The same bill twice is refused"Bill is already in the software", with a button to open the one already there, so its input tax is never claimed a second time.
- Every line is answeredEach line goes to an item, a charge or a plain line of its own. Nothing is swept into a suspense heading.
- HSN codes are checkedAgainst the master of 22,241 HSN and SAC codes that ships with the software.
- Photographs stay on your PCCharacter recognition runs on your machine. It fetches its language file once, about 11 MB, and works offline after that.
- An unsure reading is markedA figure on a photograph that was hard to read is flagged for you to look at, not taken on trust.
- A password PDF opensThe password is used to open the bill and stored nowhere.
The screens around it.
Each one opens from its menu number and its letter.
Bills you receiveBill and Purchase menu 8
- 8BGST PurchasesRecord a supplier bill and its input tax
- 8RImport a Purchase BillRead a supplier’s PDF and turn it into a purchase, with its stock
- 8MView All PurchasesEvery supplier bill entered — view, modify or delete
Master, in partMaster menu 1
- 1BPartiesCustomers and suppliers, with GSTIN and state
- 1CItem MasterGoods and services, with HSN and GST rate
- 1GHSN / SAC LookupSearch 22,241 HSN and SAC codes
From the same reader.
Bring in this week's supplier bills from their own PDFs.
The complete software, every module. On day thirty-one it asks for a licence key, and everything you entered stays exactly where it is.
- Windows
- 1.1.12 · 183 MB
- Mac
- Apple silicon
- Trial
- 30 days, every module
- Card
- Not needed